AGENDA

City of Salmon Arm
Regular Council Meeting

Monday, October 23, 2023 at 1:30 P.m. - 9:00 P.m.

Council Chambers of City Hall

500 – 2 Avenue NE, Salmon Arm, BC

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1.

CALL TO ORDER

2.

IN-CAMERA SESSION

• Motion for Consideration

  THAT: pursuant to Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (d) the security of the property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; of the Community Charter, Council move In-Camera.

3.

ACKNOWLEDGEMENT OF TRADITIONAL TERRITORY

We acknowledge that we are gathering here on the traditional territory of the Secwepemc people, with whom we share these lands and where we live and work together.

4.

ADOPTION OF AGENDA

• Motion for Consideration

  THAT:  the Agenda be adopted as presented.

5.

DISCLOSURE OF INTEREST

6.

CONFIRMATION OF MINUTES

6.1

Regular Council Meeting Minutes of October 10, 2023

• Motion for Consideration

  THAT: the Regular Council Meeting Minutes of October 10, 2023, be adopted as circulated. 

7.

COMMITTEE REPORTS

7.1

Development and Planning Services Committee Meeting Minutes of October 16, 2023

7.2

Community Heritage Commission Meeting Minutes of October 3, 2023

7.3

Downtown Parking Commission Meeting Minutes of October 17, 2023

7.4

Environmental Advisory Committee Meeting Minutes of October 3, 2023

8.

COLUMBIA SHUSWAP REGIONAL DISTRICT UPDATE

9.

STAFF REPORTS

9.1

Director of Engineering & Public Works - Biosolids Collection & Disposal Contract Extension

• Motion for Consideration

  THAT:  the contract for the collection and disposal of biosolids from the Water Pollution Control Centre be extended to Cheap Garbage Service Ltd. for a period of one (1) year, from January 1, 2024 to December 31, 2024, at a bin rental cost of $110/month, and a fee per collection of $156.00.

9.2

Director of Engineering & Public Works - Universal Water Metering - Implementation Plan Option Decision

• Motion for Consideration

  THAT:  Council authorize staff to finalize the implementation plan for the Universal Water Metering Program with Option B, as outlined in the Econics Memorandum "Options for Universal Metering in the City of Salmon Arm" dated March 24, 2023.  This option represents a gradual implementation of Universal Water Metering over a ten (10) year period.

9.3

Director of Corporate Services - Inner Core Parking Lot Lease & Avon Parking Lot Lease

• Motion for Consideration

  THAT:  Council authorize the Mayor and Corporate Officer to execute a Lease Agreement with WH Laird Holdings Ltd. for the City to use Lot 1, Section 14, Township 20, Range 10, W6M, KDYD, Plan EPP4908 (327 Alexander Street NE) for the term of January 1, 2024 to December 31, 2025 as a Downtown Parking Commission parking lot for an annual fee of 50% of the annual revenue.

9.4

Chief Administrative Officer - Environmental Advisory Committee - Agricultural Industry Membership Appointment

9.5

Director of Planning & Community Services - Community Shelter Development Cost Charges

341-361 Fraser Avenue NW

• Motion for Consideration

  THAT:  Council authorize an additional contribution of $3,486.52, for a total of $15,454.93, funded from the COVID 19 Safe Restart Grant reserve, to offset the waived Development Cost Charges for the BC Housing Overnight Homeless Shelter project at 341-361 Fraser Avenue NW, and the 2023-2027 Financial Plan Bylaw be amended to reflect the same.

9.6

Director of Engineering & Public Works - Municipal Facilities Solid Waste Collection and Disposal Services Contract Extension

• Motion for Consideration

  THAT:  the contract for the collection and disposal of solid waste for the City of Salmon Arm's municipal facilities, including garbage, recycling and food waste, be extended for a period of two (2) years, from January 1, 2024 to December 31, 2025.

9.7

Chief Administrative Officer - Community Land Trust - For Information

9.8

Director of Planning & Community Services - Official Community Plan (OCP) Engagement RFP Award

• Motion for Consideration

  THAT:  Council approve the award of RFP 2023-061 for the OCP Public Engagement Program to Modus Planning Design & Engagement Inc. in the amount of $124,965.00 (plus applicable taxes);

  AND THAT:  Council authorize a pre-approved contract contingency in the amount of $75,035.00 (approximately 60% of project cost) to support the project;

  AND FURTHER THAT:  the Mayor and Corporate Officer be authorized to execute all contract documentation required for the project.

10.

INTRODUCTION OF BYLAWS

10.1

Zoning Amendment Application No. ZON-1270

2391 26 Avenue NE
Owner: W. Cockrill & J. Weed
Agent: Gentech Engineering
R-1 to R-8

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4595 be read a first and second time.

10.2

Zoning Amendment Application No. ZON-1276

1591 10 Avenue SW
Owner: D. & P. Wiens
Agent: Green Emerald Investments Inc.
R-1 to C-6

• Motion for Consideration

  THAT: the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4603 be read a first and second time;

  AND THAT: final reading of the Zoning Amendment Bylaw be withheld subject to Ministry of Transportation and Infrastructure approval.

10.3

Zoning Amendment Application No. ZON-1277

20 20 Street NE
Owner: J. Pannu
R-1 to R-8

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4607 be read a first and second time;

  AND THAT: Final reading of the bylaw be withheld subject to:

  i.  confirmation that the proposed secondary suite in the existing single-family dwelling meets Zoning Bylaw and BC Building Code requirements; and

  ii. Ministry of Transportation and Infrastructure approval.

11.

RECONSIDERATION OF BYLAWS

11.1

Permissive Tax Exemptions - New Applications - 2024/2025

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Tax Exemption Bylaw No. 4604 be read a final time.

11.2

Parks and Open Spaces Bylaw No. 4609

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Parks and Open Spaces Bylaw No. 4609 be read a final time.

11.3

Traffic Amendment Bylaw No. 4610

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Traffic Amendment Bylaw No.4610 be read a final time.

11.4

Ticket Information Amendment Bylaw No. 4611 (see Item 11.3 for Staff Report)

Parks and Open Spaces Bylaw - Fines

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Ticket Information Amendment Bylaw No. 4611 be read a final time.

12.

CORRESPONDENCE

12.1

Informational Correspondence

12.1.1

Calendar of Events - October & November

12.1.2

S. Zuidhof - Email dated October 16, 2023 - Request for Letter of Support - Foundry Center

12.1.3

T. Lake, BCCPA, CEO - Letter dated October 19, 2023 - Request for Letter of Support - Health Care Assistant Training Program

12.1.4

D. Dunlop, Executive Director, CMHA - Letter dated October 5, 2023 - Request for Letter of Support for Rental Housing Development under CHF Program

12.1.5

W. Morrison - Email dated October 13, 2023 - Homeless Camp

12.1.6

E. Dearden - Email dated October 16, 2023 - Fossil Gas Terminology to Enhance Climate Change Communication and Action

12.1.7

B. Thompson - Email dated September 17, 2023 - New Home Construction

12.1.8

E. Armstrong - My UBCM Experience

12.1.9

Ministry of Health - News Release dated October 18, 2023 - Patients will get better emergency care in Merritt, Oliver and Salmon Arm

12.1.10

Honourable R. Singh, Minister of Education and Child Care - Letter dated October 12, 2023 - Follow Up to Meeting at UBCM

12.1.11

Honourable B. Ralston, Minister of Forests - Letter dated October 18, 2023 - 2023 UBCM Meeting

12.1.12

D. McDonald, Deputy Commissioner, Commanding Officer BC RCMP - Letter dated October 12, 2023 - Update on Commissioner's Visit to BC

12.1.13

Shuswap Watershed Council - Media Release - October 11, 2023 - Updated Report on Nutrients and Water Quality and Water Quality Grant Program Information

13.

NEW BUSINESS

14.

PRESENTATIONS

15.

COUNCIL STATEMENTS

16.

SALMON ARM SECONDARY YOUTH COUNCIL

17.

NOTICE OF MOTION

17.1

Councillor Lavery - Wildfire Mitigation Information Session

WHEREAS 2023 was a record breaking year for forest fires in British Columbia, specifically in the Kamloops Fire Centre, with many fires directly impacting communities in close proximity to the City of Salmon Arm (CSA);

AND WHEREAS wildfire activity is not expected to decrease in the coming years, and as a result there are heightened concerns about protecting CSA owned, crown, private, agricultural and First Nations lands from Wildfires and a desire by residents to get updated FireSmart information, ask questions and provide input;

THEREFORE BE IT RESOLVED that Council direct staff to organize an evening Wildfire mitigation information session in the spring of 2024 to address the above with topics including but not being limited to:

Clear delineation of implications for different land tenures;
Plans for fuel load mitigation on city-owned properties following current prioritized assessments;
FireSmart education and options for individual property owners, neighbourhoods, stratas and builders and developers;
Updates on provincial wildfire approaches; and
Other initiatives residents can take to address wilfdfire-related climate change.

18.

UNFINISHED BUSINESS AND DEFERRED / TABLED ITEMS

19.

OTHER BUSINESS

20.

QUESTION AND ANSWER PERIOD

7:00 PM: MEETING RESUMES

21.

DISCLOSURE OF INTEREST

22.

PUBLIC INPUT - 2024 BUDGET

22.1

Notice of Public Budget Meeting

22.2

Salmon Arm Slo Pitch League

Presenter:  Sheena Haines
Request for Improvement/Upgrades to Canoe Ball Fields

22.3

Jim & Wendy Neustaeter

Presenter:  Jim Neustaeter
Request for Re-alignment of alley behind Beatty Avenue (300 Block)

22.4

Citizens of the Ridge & Foothill Road

Presenter:  Jerry Emmel
Request for sidewalk installation - 10 Street SW

22.5

Salmon Arm Citizens Patrol Society

Request for Grant in Aid for 2024

22.6

TechCrete Processors Ltd.

Presenters:  Property Owners - 13 Avenue SW
Request for Sanitary Sewer Service - 13 Avenue SW Industrial Area (7 properties)

22.7

C. Day

Request for Dog Park

22.8

BC SPCA - Shuswap Centre

Request for Operational Funding

22.9

Salmon Arm Horseshoe Club

Presenter:  Kim Planidin
Request for Funding  - Clubhouse Renovations

22.10

Salmon Arm Fish and Game Club

Presenter:  Neil Wuolle
Request for Funding - Road Grading and Dust Control Measures

22.11

Salmon Arm Lawn Bowling Club

Presenters:  Tony Gay and Dan Quilty
Request for Funding - Equipment Upgrade

22.12

Shuswap Youth Soccer Association

Presenter:  Jennifer Broadwell
Request for Funding - Artificial Multi-Sport Field

22.13

Harbourfront Drive NE Resident (Anonymous)

Request for Landscape Enhancements to Harbourfront Drive

22.14

Salmon Arm Downtown Improvement Association

Presenter:  Jennifer Broadwell
Request for Additional Bylaw Enforcement Personnel

22.15

PLAY Shuswap Physical Literacy Association

Request for Operational Funding

23.

HEARINGS

24.

STATUTORY PUBLIC HEARINGS

24.1

Zoning Amendment Application No. ZON-1272

D. & D. Dochstader
1451 Shuswap Street SW
R-1 to R-8

24.2

Zoning Amendment Application No. ZON-1274

L. & L. Kiehlbauch
280 25 Street NE
R-1 to R-8

25.

RECONSIDERATION OF BYLAWS

25.1

Zoning Amendment Bylaw No. 4597

D. & D. Dochstader
1451 Shuswap Street SW
R-1 to R-8

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4597 be read a third and final time.

25.2

Zoning Amendment Bylaw No. 4598

L. & L. Kiehlbauch
280 25 Street NE
R-1 to R-8

• Motion for Consideration

  THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4598 be read a third time;

  AND THAT:  final reading of the bylaw be withheld subject to Ministry of Transportation and Infrastructure approval.

26.

QUESTION AND ANSWER PERIOD

27.

ADJOURNMENT