REGULAR COUNCIL

Minutes of a Regular Meeting of Council of the City of Salmon Arm

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Council Chambers of City Hall
500 – 2 Avenue NE, Salmon Arm, BC
COUNCIL PRESENT:
  • Mayor A. Harrison
  • Councillor K. Flynn
  • Councillor T. Lavery
  • Councillor L. Wallace Richmond
  • Councillor D. Cannon
  • Councillor S. Lindgren
  • Councillor D. Gonella
STAFF PRESENT:
  • Chief Administrative Officer E. Jackson
  • Director of Corporate Services S. Wood
  • Director of Engineering & Public Works R. Niewenhuizen
  • Chief Financial Officer C. Van de Cappelle
  • Director of Planning and Community Services G. Buxton
  • Deputy Corporate Officer R. West
Other Staff Present:
  • City Engineer, G. Bau; Planner, C. Larson; Planner, M. Paiement; Eng. Assistant, J. Mills


Mayor Harrison called the meeting to order at 1:30 p.m.

Council moved In-Camera at 1:32 p.m.
Council returned to Regular Session at 2:35 p.m.
Council recessed until 2:38 p.m.

  • Moved by:Councillor Lindgren
    Seconded by:Councillor Cannon

    THAT: pursuant to Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (d) the security of the property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; of the Community Charter, Council move In-Camera.

    Carried Unanimously

We acknowledge that we are gathering here on the traditional territory of the Secwepemc people, with whom we share these lands and where we live and work together.

  • Moved by:Councillor Cannon
    Seconded by:Councillor Lindgren

    THAT:  the Agenda be adopted as presented with the addition of Late Item 22.16 Salmon Arm Minor Baseball - Request for Funding - Baseball Field Maintenance

    Carried Unanimously
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT: the Regular Council Meeting Minutes of October 10, 2023, be adopted as circulated. 

    Carried Unanimously
  • Councillor Flynn declared a conflict on this item. (the applicant is a client of his firm and left the meeting at 2:43 p.m.)
  • Moved by:Councillor Lavery
    Seconded by:Councillor Lindgren

    THAT:  the contract for the collection and disposal of biosolids from the Water Pollution Control Centre be extended to SCV Waste Solutions for a period of one (1) year, from January 1, 2024 to December 31, 2024, at a bin rental cost of $110/month, and a fee per collection of $156.00.

    Carried Unanimously

Councillor Flynn returned to the meeting at 2:45 p.m.

  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT:  Council authorize staff to finalize the implementation plan for the Universal Water Metering Program with Option B, as outlined in the Econics Memorandum "Options for Universal Metering in the City of Salmon Arm" dated March 24, 2023.  This option represents a gradual implementation of Universal Water Metering over a ten (10) year period.

  • Moved by:Councillor Flynn
    Seconded by:Councillor Gonella

    THAT: this item be deferred to the November 27, 2023 Council Meeting with further options for discussion.

    Opposed (1)Councillor Lindgren
    Carried
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Lavery

    THAT:  Council authorize the Mayor and Corporate Officer to execute a Lease Agreement with WH Laird Holdings Ltd. for the City to use Lot 1, Section 14, Township 20, Range 10, W6M, KDYD, Plan EPP4908 (327 Alexander Street NE) for the term of January 1, 2024 to December 31, 2025 as a Downtown Parking Commission parking lot for an annual fee of 50% of the annual revenue.

    Carried Unanimously
  • Moved by:Councillor Lindgren
    Seconded by:Councillor Gonella

    THAT:  Council appoint Hermann Bruns as the representative of the Agricultural Industry to the Environmental Advisory Committee with the term of membership expiring May 31, 2025.

    Opposed (3)Mayor Harrison, Councillor Lavery, and Councillor Wallace Richmond
    Carried

341-361 Fraser Avenue NW

  • Moved by:Councillor Flynn
    Seconded by:Councillor Wallace Richmond

    THAT:  Council authorize an additional contribution of $3,486.52, for a total of $15,454.93, funded from the COVID 19 Safe Restart Grant reserve, to offset the waived Development Cost Charges for the BC Housing Overnight Homeless Shelter project at 341-361 Fraser Avenue NW, and the 2023-2027 Financial Plan Bylaw be amended to reflect the same.

    Carried Unanimously
  • Moved by:Councillor Cannon
    Seconded by:Councillor Gonella

    THAT:  the contract for the collection and disposal of solid waste for the City of Salmon Arm's municipal facilities, including garbage, recycling and food waste, be extended to Waste Connections of Canada for a period of two (2) years, from January 1, 2024 to December 31, 2025.

    Carried Unanimously

Councillor Cannon left the meeting at 3:53 p.m. and returned at 3:55 p.m.
Councillor Lindgren left the meeting at 3:59 p.m. and returned at 4:00 p.m.

  • Moved by:Councillor Flynn
    Seconded by:Councillor Wallace Richmond

    THAT:  Council authorize staff to explore the feasibility of a Community Land Trust in partnership with Salmon Arm Economic Development Society.

    Carried Unanimously
  • Moved by:Councillor Lavery
    Seconded by:Councillor Wallace Richmond

    THAT:  Council approve the award of RFP 2023-061 for the OCP Public Engagement Program to Modus Planning Design & Engagement Inc. in the amount of $124,965.00 (plus applicable taxes);

    AND THAT:  Council authorize a pre-approved contract contingency in the amount of $75,035.00 (approximately 60% of project cost) to support the project;

    AND FURTHER THAT:  the Mayor and Corporate Officer be authorized to execute all contract documentation required for the project.

    Carried Unanimously

2391 26 Avenue NE
Owner: W. Cockrill & J. Weed
Agent: Gentech Engineering
R-1 to R-8

  • Moved by:Councillor Gonella
    Seconded by:Councillor Wallace Richmond

    THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4595 be read a first and second time.

    Carried Unanimously

1591 10 Avenue SW
Owner: D. & P. Wiens
Agent: Green Emerald Investments Inc.
R-1 to C-6

  • Moved by:Councillor Cannon
    Seconded by:Councillor Flynn

    THAT: the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4603 be read a first and second time;

    AND THAT: final reading of the Zoning Amendment Bylaw be withheld subject to Ministry of Transportation and Infrastructure approval.

    Carried Unanimously

20 20 Street NE
Owner: J. Pannu
R-1 to R-8

  • Moved by:Councillor Lavery
    Seconded by:Councillor Flynn

    THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4607 be read a first and second time;

    AND THAT: Final reading of the bylaw be withheld subject to:

    i.  confirmation that the proposed secondary suite in the existing single-family dwelling meets Zoning Bylaw and BC Building Code requirements; and

    ii. Ministry of Transportation and Infrastructure approval.

    Carried Unanimously
  • Moved by:Councillor Lindgren
    Seconded by:Councillor Cannon

    THAT:  the Bylaw entitled City of Salmon Arm Tax Exemption Bylaw No. 4604 be read a final time.

    Carried Unanimously
  • Moved by:Councillor Gonella
    Seconded by:Councillor Lindgren

    THAT:  the Bylaw entitled City of Salmon Arm Parks and Open Spaces Bylaw No. 4609 be read a final time.

    Carried Unanimously
  • Moved by:Councillor Lindgren
    Seconded by:Councillor Wallace Richmond

    THAT:  the Bylaw entitled City of Salmon Arm Traffic Amendment Bylaw No.4610 be read a final time.

    Carried Unanimously

Parks and Open Spaces Bylaw - Fines

  • Moved by:Councillor Gonella
    Seconded by:Councillor Lindgren

    THAT:  the Bylaw entitled City of Salmon Arm Ticket Information Amendment Bylaw No. 4611 be read a final time.

    Carried Unanimously

The meeting recessed at 4:15 p.m.
The meeting reconvened at 4:21 p.m.

  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Lindgren

    THAT:  Council provide a Letter of Support to the Foundry Expansion Team (Shuswap Children's Association, Rise Up Indigenous Wellness, the Division of Family Practice, Canadian Mental Health Association and Shuswap Family Centre) for the establishment of a Foundry Center in Salmon Arm.

    Carried Unanimously
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT:  Council provide the Canadian Mental Health Association a Letter of Support, in principle, for their application for funding through the Community Housing Funds program for a proposed affordable rental housing project located at 1141 18 Street NE.

    Carried Unanimously
  • Moved by:Councillor Cannon
    Seconded by:Councillor Flynn

    THAT:  Council provide the BC Care Providers Association (BCCPA) a Letter of Support in principle for their applications for Health Care Assistant training programs in Nanaimo/Duncan and Vernon/Salmon Arm.

  • Moved by:Councillor Lavery
    Seconded by:Councillor Lindgren

    THAT: This item be deferred to the November 14, 2023 Council Meeting, pending further information from staff of how this proposal fits into the local education program.

    Opposed (3)Mayor Harrison, Councillor Flynn, and Councillor Cannon
    Carried
  • Moved by:Councillor Lindgren
    Seconded by:Councillor Cannon

    THAT:  Council approve Councillor Lindgren's attendance to the Southern Interior Local Management Association Budget 101 training session offered in Kamloops on November 17, 2023, with registration and travel expenses funded from Council expenses. 

    Carried Unanimously

WHEREAS 2023 was a record breaking year for forest fires in British Columbia, specifically in the Kamloops Fire Centre, with many fires directly impacting communities in close proximity to the City of Salmon Arm (CSA);

AND WHEREAS wildfire activity is not expected to decrease in the coming years, and as a result there are heightened concerns about protecting CSA owned, crown, private, agricultural and First Nations lands from Wildfires and a desire by residents to get updated FireSmart information, ask questions and provide input;

THEREFORE BE IT RESOLVED that Council direct staff to organize an evening Wildfire mitigation information session in the spring of 2024 to address the above with topics including but not being limited to:

Clear delineation of implications for different land tenures;
Plans for fuel load mitigation on city-owned properties following current prioritized assessments;
FireSmart education and options for individual property owners, neighbourhoods, stratas and builders and developers;
Updates on provincial wildfire approaches; and
Other initiatives residents can take to address wilfdfire-related climate change.

Council returned to In-Camera session at 4:54 p.m.

  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT: pursuant to Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (d) the security of the property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; of the Community Charter, Council move In-Camera.

    Carried Unanimously

The meeting recessed until 7:00 p.m.

7:00 PM: MEETING RESUMES

Presenter:  Sheena Haines
Request for Improvement/Upgrades to Canoe Ball Fields

S. Haines provided an overview of the funding request from the Salmon Arm Slo Pitch League and was available to answer questions from Council.

Presenter:  Jim Neustaeter
Request for Re-alignment of alley behind Beatty Avenue (300 Block)

J. Neustaeter provided an overview of the funding request and was available to answer questions from Council.

Presenter:  Jerry Emmel
Request for sidewalk installation - 10 Street SW

J. Emmel provided an overview of the funding request from the Citizens of the Ridge & Foothill Road and was available to answer questions from Council.

Presenters:  Property Owners - 13 Avenue SW
Request for Sanitary Sewer Service - 13 Avenue SW Industrial Area (7 properties)

B. Laird provided an overview of the funding request and were available to answer questions from Council.

Request for Operational Funding

Presenter:  Kim Planidin
Request for Funding  - Clubhouse Renovations

K. Planidin provided an overview of the funding request from the Salmon Arm Horseshoe Club and was available to answer questions from Council.

Presenter:  Neil Wuolle
Request for Funding - Road Grading and Dust Control Measures

N. Wuolle provided an overview of the funding request from the Salmon Arm Fish and Game Club and was available to answer questions from Council.

Presenters:  Tony Gay and Dan Quilty
Request for Funding - Equipment Upgrade

T. Gay and D. Quilty provided an overview of the funding request from the Salmon Arm Lawn Bowling Club and were available to answer questions from Council.

Presenter:  Jayme Franklin
Request for Funding - Artificial Multi-Sport Field

J. Franklin provided an overview of the funding request from the Shuswap Youth Soccer Association and was available to answer questions from Council.

Request for Landscape Enhancements to Harbourfront Drive

Presenter:  Jennifer Broadwell
Request for Additional Bylaw Enforcement Personnel

J. Broadwell provided an overview of the funding request from the Salmon Arm Downtown Improvement Association and was available to answer questions from Council.

Request for Funding - Baseball Field Maintenance

D. & D. Dochstader
1451 Shuswap Street SW
R-1 to R-8

The Planning Official explained the proposed Zoning Amendment Application.

D. Dochstader, the applicant, was available to answer questions from Council.

Submissions were called for at this time.

Following three calls for submissions and questions from Council, the Hearing closed at 8:16 p.m.

L. & L. Kiehlbauch
280 25 Street NE
R-1 to R-8

The Planning Official explained the proposed Zoning Amendment Application.

L. Kiehlbauch, the applicant, outlined the application and was available to answer questions from Council.

Submissions were called for at this time.

Following three calls for submissions and questions from Council, the Hearing closed at 8:20 p.m.

D. & D. Dochstader
1451 Shuswap Street SW
R-1 to R-8

  • Moved by:Councillor Flynn
    Seconded by:Councillor Cannon

    THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4597 be read a third time;

    AND THAT:  final reading of the bylaw be withheld subject to road dedication, approximately 101m2 in area, being provided as per the drawing in Appendix 10 of the staff report dated September 19, 2023.

    Carried Unanimously

L. & L. Kiehlbauch
280 25 Street NE
R-1 to R-8

  • Moved by:Councillor Lavery
    Seconded by:Councillor Wallace Richmond

    THAT:  the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4598 be read a third time;

    AND THAT:  final reading of the bylaw be withheld subject to Ministry of Transportation and Infrastructure approval.

    Carried Unanimously

There being no further business on the agenda, the meeting adjourned at 8:21 p.m.

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