REGULAR COUNCIL

Minutes of a Regular Meeting of Council of the City of Salmon Arm

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Council Chambers of City Hall
500 – 2 Avenue NE, Salmon Arm, BC
COUNCIL PRESENT:
  • Mayor A. Harrison
  • Councillor K. Flynn
  • Councillor T. Lavery
  • Councillor L. Wallace Richmond
  • Councillor D. Cannon
  • Councillor S. Lindgren
  • Councillor D. Gonella
STAFF PRESENT:
  • Chief Administrative Officer E. Jackson
  • Director of Engineering & Public Works R. Niewenhuizen
  • Chief Financial Officer C. Van de Cappelle
  • Director of Planning and Community Services G. Buxton
  • Corporate Officer R. West
  • Deputy Corporate Officer B. Puddifant
Other Staff Present:

  • Engineer J. Wilson; Manager of Planning & Building M. Smyrl; Senior Planner C. Larson

1.
CALL TO ORDER

 

Mayor Harrison called the meeting to order at 1:00 p.m.

2.
IN-CAMERA SESSION

 
  • Moved by:Councillor Cannon
    Seconded by:Councillor Flynn

    THAT:  pursuant to Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; of the Community Charter, Council move In-Camera.

    Carried Unanimously

3.
ACKNOWLEDGEMENT OF TRADITIONAL TERRITORY

 

We acknowledge that we are gathering here on the traditional territory of the Secwepemc people, with whom we share these lands and where we live and work together.

The meeting returned to Regular Session at 2:25 p.m. and recessed until 2:30 p.m.

4.
ADOPTION OF AGENDA

 
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT:  the Agenda be adopted as presented with the addition of Item 14.1 - C. Simms, Executive Director, Interior Health - Update on Salmon Arm Health Services.

    Carried Unanimously

5.
DISCLOSURE OF INTEREST

 

6.
CONFIRMATION OF MINUTES

 

6.1
Regular Council Meeting Minutes of August 26, 2024

This item has attachments. 
1.Post-Meeting Minutes - RCM_Aug26_2024 - English.pdf
  • Moved by:Councillor Cannon
    Seconded by:Councillor Gonella

    THAT:  the Regular Council Meeting Minutes of August 26, 2024 be adopted as circulated.

    Carried Unanimously

7.
COMMITTEE REPORTS

 

8.
COLUMBIA SHUSWAP REGIONAL DISTRICT UPDATE

 

9.
STAFF REPORTS

 

9.1
Corporate Officer – 2025 Council Meeting and Development and Planning Services Committee Meeting Schedule

This item has attachments. 
1.Staff Report - 2025 Council Meeting Schedule.pdf
2.2025 Council and DPSC Meeting Schedule.pdf
3.2025 Meetings Schedule.pdf
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Cannon

    THAT: Council approve the 2025 Council Meeting Schedule and the 2025 Development and Planning Services Committee Meeting Schedule, as attached to the staff report dated September 9, 2024.

    Carried Unanimously

9.2
Chief Financial Officer – Annual Financial Audit Services (2024-2026)

This item has attachments. 
1.Annual Financial Audit Services (2024 - 2028).pdf
  • Moved by:Councillor Lavery
    Seconded by:Councillor Gonella

    THAT: BDO Canada LLP, Chartered Accountants, be appointed as the Municipal Auditor for the City of Salmon Arm for the fiscal year’s ending 2024, 2025 and 2026;

    AND THAT: Council award the Annual Financial Audit Services Contract to BDO Canada LLP for the fiscal year ending December 31, 2024 to the fiscal year ending December 31, 2026 for the following quoted prices plus taxes as applicable:

    • 2024 - $ 35,000.00
    • 2025 - $ 36,500.00
    • 2026 - $ 38,000.00

    AND FURTHER THAT: Council authorize the Mayor and Corporate Officer to execute the contract for same.

    Carried Unanimously

9.3
Director of Planning & Community Services – OCP Update and Phase 3 Update

This item has attachments. 
1.Staff Report - Official Community Plan - Phase 3 Draft.pdf
2.Draft OCP for Phase 3 Review.pdf
3.Combined Maps Reduced.pdf
4.September 5 - OCP Workshop Presentation (with comments).pdf

Councillor Wallace Richmond left the meeting at 3:12 p.m. and returned at 3:16 p.m.

For information.

9.4
City Engineer – Canoe Sanitary Extension – Local Area Service Request

This item has attachments. 
1.Canoe Sanitary Extension - Local Area Service Request.pdf

Mayor Harrison left the meeting at 3:33 p.m.  Councillor Wallace Richmond assumed the Chair.


Mayor Harrison returned to the meeting at 3:35 p.m. and resumed the Chair.

  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT:  Council authorize staff to proceed with investigation and formal petition of LAS (external resources) to complete background work and professional review to facilitate the petitioners in creating a formal petition pursuant to Section 212 of the Community Charter;

    AND THAT:  a budget of $25,000 be put forward in the 2025 budget to hire a consultant.

    Opposed (4)Mayor Harrison, Councillor Flynn, Councillor Lavery, and Councillor Cannon
    Defeated

9.5
City Engineer – 13 Avenue SW Sanitary Sewer Extension Request

This item has attachments. 
1.Sanitary Extension Request - 13 Ave SW.pdf

Councillor Lindgren left the meeting at 3:52 p.m. and returned at 3:54 p.m.

For information.

10.
INTRODUCTION OF BYLAWS

 

11.
RECONSIDERATION OF BYLAWS

 

11.1
Zoning Amendment Bylaw No. 4669 (ZON-1297)

This item has attachments. 
1.4669 - Zoning Amendment (ZON-1297).pdf

Legal: Strata Lots 1 to 38, Section 13, Township 20, Range 10, W6M, Plan K171
Civic: Units 503 – 599 24 Street NE and 2207 - 2299 5 Avenue NE (Orchard Grove Gardens)
Applicant: City of Salmon Arm

  • Moved by:Councillor Cannon
    Seconded by:Councillor Gonella

    THAT: the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4669 be read a final time.

    Carried Unanimously

11.2
Zoning Amendment Bylaw No. 4670 (ZON-1284)

This item has attachments. 
1.Bylaw No. 4670 MOTI Signed.pdf

Legal: Lot 1, Section 15, Township 20, Range 10, W6M, KDYD, Plan EPP10328 Except Plans EPP17085 and EPP18478
Civic:  2991 - 9 Avenue SW
Owner:  Salmon Arm Shopping Centres Ltd. And Calloway REIT (Salmon Arm) Inc.
Agent:  SmartCentres Management Services Inc. (Savard, B.)

  • Moved by:Councillor Cannon
    Seconded by:Councillor Flynn

    THAT: the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4670 be read a final time.

    Carried Unanimously

11.3
Zoning Amendment Bylaw No. 4545 (ZON-1248)

This item has attachments. 
1.Bylaw No. 4545.pdf

1890 10 Avenue SW
Owner: DARB Holdings (1981) Ltd.
Agent: A. Brown
R-1 and C-3 to C-3

  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Cannon

    THAT: the Bylaw entitled City of Salmon Arm Zoning Amendment Bylaw No. 4545 be read a final time.

    Carried Unanimously

14.
PRESENTATIONS

 

14.1
Presentation 4:00-4:15 (approximately)

 

C. Simms, Executive Director
Clinical Operations North Okanagan & Emergency Services Network
Interior Health:  North Okanagan / Salmon Arm Health Services

C. Simms, Executive Director, A. Ponich, Director, Clinical Operations, SLGH and Dr. A. Howatt, Chief of Staff, SLGH, Interior Health provided an overview of Salmon Arm Health Services and were available to answer questions from Council.

12.
CORRESPONDENCE

 

12.1
Informational Correspondence

 

12.1.4
D. Gecse, Teacher, Shuswap Middle School - Letter requesting Placement of Sea Can Storage Unit - 8 Avenue NE and 24 Street NE

This item has attachments. 
1.SMS Hockey - storage container -request letter.pdf
  • Moved by:Councillor Cannon
    Seconded by:Councillor Gonella

    THAT:  Council authorize staff to work with the Shuswap Middle School to find an appropriate temporary location for the placement of a 20 foot storage container to store hockey equipment for players in the School District #83 SMS Hockey Class from September 16, 2024 to May 5, 2025, subject to the provision of adequate liability insurance.

    Carried Unanimously

12.1.6
K. Belcher - Letter dated August 16, 2024 - Request for Bench

This item has attachments. 
1.K. Belcher - letter for bench.pdf
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Gonella

    THAT:  Council direct staff to refer the requester to the Shuswap Community Foundation for information relating to the Memorial Walkway program.

    Carried Unanimously

13.
NEW BUSINESS

 

15.
COUNCIL STATEMENTS

 

16.
SALMON ARM SECONDARY YOUTH COUNCIL

 

17.
NOTICE OF MOTION

 

18.
UNFINISHED BUSINESS AND DEFERRED / TABLED ITEMS

 

19.
OTHER BUSINESS

 

20.
QUESTION AND ANSWER PERIOD

 
  • Moved by:Councillor Wallace Richmond
    Seconded by:Councillor Cannon

    THAT:  pursuant to Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; of the Community Charter, Council move In-Camera.

    Carried Unanimously
7:00 p.m. Meeting Resumes

21.
DISCLOSURE OF INTEREST

 

Councillor Gonella was not in attendance for the evening session.

Councillor Lavery was not in attendance for the evening session.

22.
HEARINGS

 

22.1
Development Permit Application No. 457

This item has attachments. 
1.Development Permit Application No. 457.pdf
2.Appendix 1 - aerial.pdf
3.Appendix 2 - Zoning.pdf
4.Appendix 3 - Site Photos.pdf
5.Appendix 4 - letter of proposal.pdf
6.Appendix 5 - Elevations.pdf
7.Appendix 6 - Retaining Wall letter of proposal.pdf
8.Appendix 7 - retaining wall elevations.pdf
9.Appendix 8 - DRP Minutes.pdf
10.Appendix 9 - Elevations and site plans.pdf

Legal: Lot 1, Sections 13 and 14, Township 20, Range 10, W6M, KDYD, Plan EPP136050
Civic: 981 – 12 Street SE
Owner: Terra Civis Inc.
Agent: Browne Johnson Land Surveyors

Following a motion from the floor, the Planning Official explained the proposed Development Permit Application.

M. Mason, Browne Johnson Land Surveyors, the agent for the owner, was available to answer questions from Council.

Submissions were called for at this time.

Following three calls for submissions and questions from Council, the Hearing closed at 7:05 p.m. and the Motion was

  • Moved by:Councillor Lindgren
    Seconded by:Councillor Cannon

    THAT:  Development Permit No. 457 be authorized for issuance for Lot 1, Sections 13 and 14, Township 20, Range 10, W6M, KDYD, Plan EPP136050 in accordance with the drawings dated June 11, 2024 and attached to this memorandum;

    AND THAT:  Development Permit No. 457 include the following variance to Zoning Bylaw No. 2303:

    Section 4.12.1a – increase the maximum height of a retaining wall and fence in an interior yard from 2.0 metres (6.5 feet) to 2.6 metres (8 feet) in accordance with the attached drawings; and

    Section 4.12.1b – increase the maximum height of a retaining wall in an exterior yard from 1.2 metres (3.9 feet) to 3.7 metres (12.1 feet) in accordance with the drawings attached as Appendix 7.

    Carried Unanimously

23.
STATUTORY PUBLIC HEARINGS

 

24.
RECONSIDERATION OF BYLAWS

 

25.
QUESTION AND ANSWER PERIOD

 

26.
ADJOURNMENT

 

There being no further business on the agenda, the meeting adjourned at 7:06 p.m.

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